A Simple Map to time and energy management. Far too often we rush about trying to “find the time” to “get it all done”. What most of us fail to do though, is follow a System to Get It Done.
First: You MUST Ask – What is the Optimal Outcome? How will you know if a task is done if you don’t define the outcome you want? Failing to Plan is Planning to Fail!
Second: Get it on Paper! Write down Everything that comes to mind, even if it is unrelated to the current task. Write without judgement.
Third: Organize your Written Thoughts. What is Important? What is Urgent? What will bring you Closer to your Goal? What should be Saved for Later?
There is Never enough time to do Everything,
but there is Always enough time to do the Most Important thing.
Fourth: Get Rid of the Useless. Why do things that don’t contribute? Before adding to your “To Do List”, make a “Not to Do List”. And for God’s sake – Turn off the TV!
Fifth: Is this the Best Use of My Time? If your time is worth $50 an hour, and you can fill those hours, don’t do $10 an hour tasks! You should fill your day with High Value tasks – Even if you must do them for FREE at 1st.
Sixth: Save Time by Doing Similar Tasks Together. If you have several phone calls to make, schedule them back to back. The same goes Quadruple for Email. Consider the start up and transition time costs. You can get Way more done without interruptions.
Seventh: Just Do It. When you get to this point you need to put your head down and Plow through your to do list. Set a time limit, and Don’t Stop until you are either done, or it is the scheduled time to move to the next project. No Excuses. No Whining. Just Do It.
Eighth: Make Systems. If this is a Repeated Task, Write Down what you did so that you can do it Faster or Delegate it next time. This is the Best Kept Secret of the Truly Productive!
Ninth: Can you Improve or make what you did more Efficient? Self Explanatory.
- Determine Destination
- Chunk like tasks into time blocks
- Take Massive Action
- Review and Repeat